Most NEO students are eligible for financial aid, but there are requirements for each type of aid. Follow the links below for more information:
Eligibility for federal student aid is based on financial need and on several other factors.
To receive federal financial aid, you must:
- Demonstrate financial need (except for certain loans).
- Have a high school diploma or a General Education Development (GED) certificate, or
- Complete a high school education in a home school setting that is treated as such under state law,
- Be enrolled or accepted for enrollment as a regular student working toward a degree or certificate in an eligible program.
- Be a U.S. citizen or eligible noncitizen.
- Have a valid Social Security Number.
- Register with the Selective Service if required.
- Maintain satisfactory academic progress once in school.
- Certify that you are not in default on a federal student loan and do not owe money on a federal student grant.
- Certify that you will use federal student aid only for educational purposes.
Satisfactory Academic Progress
Federal regulations (CFR 668.34) require that a student maintain satisfactory academic progress in the course of study being pursued, according to the standards and practices of the institution in which they are enrolled in order to receive aid under the Higher Education Act. These programs at NEO A & M include the Federal Pell Grant, Federal Supplemental Education Opportunity Grant, Federal Work Study, Direct Stafford Loans, (subsidized and unsubsidized) Federal PLUS Loan, and Oklahoma Tuition Aid Grant and Oklahoma’s Promise. NEO must use both a qualitative standard (GPA) and a quantitative standard (time-based). The following policies apply to all students attending NEO, whether or not the student has or will receive financial aid at NEO.
MINIMUM REQUIREMENTS FOR SATISFACTORY ACADEMIC PROGRESS
Qualitative Progress Requirement (GPA)
- A student’s cumulative Grade Point Average (GPA) will be evaluated at the end of each semester. In order to be considered making satisfactory progress, a student’s cumulative GPA must be 2.0 or above on a 4.0 scale.
Quantitative Progress Requirement (Pace)
- At the end of each semester, a student must have satisfactorily completed at least two-thirds, or 67%, of all attempted hours, including transfer credits. Attempted credit hours are those courses for which any grade appears on the student’s transcript, including transfer credits, remedial courses, withdrawn courses, and repeated courses.
- In order to determine a student’s pace, all hours successfully completed are divided by all hours attempted, including all transfer credits, remedial courses, withdrawn courses, and repeated courses.
- Grades of F, W, AW, WF, WP, I, DEV-D, DEV-F, and DEV-I are considered hours attempted but not completed successfully for satisfactory academic progress.
Maximum Time Frame
- The maximum timeframe for which an undergraduate student may receive financial aid may not exceed 150% of the published length of their academic program, measured in credit hours, whether or not the student received any federal aid during this time frame.
- For example, if the published length of a program of study is 60 hours, the maximum number of hours the student may attempt cannot not exceed 90* hours. This includes all transfer hours and prior learning credits that apply toward the student’s current degree.
- When it becomes mathematically impossible for a student to complete their degree in the maximum time frame due to an extremely low pace and/or GPA, the student will lose eligibility for further federal student aid at that time.
- For the length or your particular program, please refer to the NEO catalog.
*60 credit hours x 150% = 90 credit hours
Remedial courses are eligible for financial aid and will count toward a student’s attempted hours for the purpose of determining a student’s Pace. Grades of DEV-D, DEV-F, and DEV-I are considered hours attempted, but not successfully completed and will affect the student’s pace calculation.
Incomplete grades are considered hours attempted but not completed successfully, until the “I” is removed and changed to a valid letter grade.
Students may receive financial aid for repeating a course one (1) time. When a course is repeated, the grade given at the end of the repeated course becomes the official grade. Both grades will remain on the permanent record, but the second grade is used to compute the GPA in the calculation of a student’s Satisfactory Academic Progress status. Each repetition will count towards the attempted hours; however, only the course(s) being counted in the GPA calculation will be counted in completed hours for SAP.
Transfer credit hours are subject to Satisfactory Academic Progress measurements. All courses from all previous schools are used in the calculation of a student’s grade point average. Transfer courses that are accepted toward a student’s degree at NEO will be counted as attempted hours.
Courses that a student withdraws from after the refund, or drop/add period, are considered hours attempted toward a student’s pace and maximum time frame.
Changes in Major or Degree
When a student changes major or degrees, the 150% maximum time frame still applies to all credit hours earned at NEO that count toward the new degree, as well as all transfer credits accepted. A student is only eligible to receive financial aid for the completion of three (3) degrees or certificates at NEO.
CONSEQUENCES OF FAILURE TO MEET SATISFACTORY ACADEMIC PROGRESS REQUIREMENTS
FINANCIAL AID WARNING
The first semester a student fails to maintain satisfactory academic progress (SAP) by the end of a semester, the student automatically receives a Financial Aid Warning semester. A student in Warning status is still eligible to receive financial aid, but is notified via email that their progress must meet the minimum requirements the following semester or the student will be placed on Financial Aid Suspension.
FINANCIAL AID SUSPENSION
After the Warning semester, if a student is still not meeting the minimum requirements for SAP, the student will be placed on Financial Aid Suspension. Students on Financial Aid Suspension are not eligible to receive any federal financial aid; including the Federal Pell Grant, Federal Direct Stafford Loan (both subsidized and unsubsidized), Federal PLUS Loan, Federal Supplemental Education Opportunity Grant (SEOG), Federal Work Study, Oklahoma Tuition Aid Grant (OTAG), and Oklahoma’s Promise.
FINANCIAL AID APPEAL PROCESS
- Students who have been placed on financial aid suspension may appeal the decision if there are extenuating circumstances. Extenuating circumstances include, but are not limited to illness, death in the family, and hospitalization.
- The appeal must be submitted in written form to the Office of Financial Aid. Appeal forms are available in the Office of Financial Aid and on the Forms page of the NEO Financial Aid webpage. The student’s appeal will be forwarded to the Financial Aid Suspension Appeals Committee. This committee consists of the Vice President of Student Affairs, the College Registrar, and the Vice President of Fiscal Affairs. Students should provide supporting documentation with their appeal, if possible, and may be asked for more information by the committee.
- The student will be notified, in writing, of the Appeal Committee’s decision. The decision of the committee is final and cannot be appealed.
- If the student’s appeal is approved, they will be placed either on Financial Aid Probation or on an Academic Plan, depending on the circumstances surrounding their appeal.
- A student may appeal their suspension two (2) times.
FINANCIAL AID PROBATION
Students on Financial Aid Probation can receive financial aid for one (1) semester. If the student is still not making SAP at the end of the probationary semester, they will be placed on Financial Aid Suspension again.
An Academic Plan is an option for some students instead of Financial Aid Probation. An Academic Plan is a plan of study that will include a minimum number of hours and term GPA that a student must complete over the course of more than one semester. If the student follows and successfully completes the Academic Plan, they will be making SAP at the end of the plan timeframe. Each student’s Academic Plan will be unique and may include specific courses, or other requirements, depending on the student’s situation.
If a student’s financial aid appeal is denied, the student may re-establish eligibility for financial aid by successfully meeting the minimum standards for satisfactory academic progress. This can include taking classes at NEO or transferring hours from another institution.
Financial aid is initially awarded based on the assumption that students will be enrolled full-time. If you are enrolled less than full time, your aid package will be adjusted to reflect your current enrollment status. All of your aid will likely be effected. Enrollment status is checked each semester prior to disbursement of funds. Students must be enrolled at least half-time to receive Stafford loans. Pell grants are available for any enrollment status, but students with a higher EFC that are eligible for funds at half-time may not be eligible if enrolled less than half-time.
|Semester||Full-Time||3/4 Time||1/2 Time||Less than 1/2 time|
|Fall & Spring||12 or more||9-11 Hours||6-8 Hours||5 or Less|
|Summer||6 or more||4-5 Hours||3 Hours||2 or Less|
Expected Family Contribution (EFC)
The EFC is the number schools use to determine your eligibility to receive need-based federal, state and institutional aid. The EFC is determined by your answers to questions on your FAFSA. Several factors are used by the federal government to determine your EFC. Those factors include, but are not limited to:
- Adjusted Gross Income
- Taxes Paid
- Untaxed Income Amounts
- Number in the household
- Number attending college
- Family Assets
As your EFC number increases, the amount of need-based aid you are eligible for decreases.
The federal government requires schools participating in federal aid programs to verify the consistency and accuracy of data submitted on the FAFSA’s they receive. Schools must verify at least 30% of the applications they receive. The U. S. Department of Education randomly chooses the applications to be verified, but schools can also choose applications based on their own criteria. If your FAFSA is chosen for verification you will be asked to submit a copy of an IRS Tax Return Transcript if you did not use the IRS Data Retrieval Tool when you completed your FAFSA application. You will also be asked to complete a Verification Worksheet which contains information the school must verify that is not included on your tax forms. You may also be asked to submit other documents if there are inconsistencies between the documents you submit and your FAFSA application. If NEO finds that mistakes were made on your FAFSA application, we will submit a correction to the federal processor. The correction may change your Expected Family Contribution (EFC) and consequently change your eligibility for some types of aid. Verification is not optional. When you sign your FAFSA you agree to submit any documents that your school may require to verify the accuracy of your application. No financial aid can be paid to you until the verification process is complete so it is important to turn in any requested documents promptly. The chart below shows the deadlines for submitting verification information to NEO.
|Description||Deadline for fall only students||Deadline for fall/spring students||Deadline for Spring/Summer or Summer only students|
|Last day for NEO to receive a FAFSA that is not rejected.||Last day of the fall semester||Last day of the Spring semester||Last day of the summer semester|
|Last day for students to submit verification paperwork for grants||90 days after the last day of the fall semester||90 days after the last day of the spring semester||45 days after the last day of the summer semester*|
|Last day for students to submit verification paperwork for loans||7 days before the last day of the fall semester||7 days before the last day of the spring semester||7 days before the last day of the summer semester|
Definition of Need
Under federal methodology need is defined as the difference between a student’s Cost of Attendance (COA) and their Expected Family Contribution (EFC).
COA – EFC = NEED
NEO is required to use this amount to award all need-based aid, such as Pell Grants, Subsidized Stafford Loans, SEOG, Federal Work Study, and scholarships. All of your need-based aid cannot exceed the amount of your need. In addition, students cannot exceed their COA. When you receive additional aid after you have been initially awarded, we may have to reduce some of your other aid in order to not exceed your need or COA. Usually we only adjust your loans. In rare instances, we may have to adjust some of your other aid. Whenever we make an adjustment you will be notified.
The FAFSA application has 13 dependency questions. If you are unable to answer “yes” to any of those questions, you are considered a “dependent” student and must include your parent’s information on your FAFSA. Under Federal law, to the extent your family is able, they are primarily responsible for paying for your college expenses. To determine how much your family can afford towards your college expenses, the FAFSA collects financial information about you and your parents’ financial situation.
However, Federal law allows for some exceptions if you have a special circumstance (less than 1% of FAFSA applicants meet the definition of having a special circumstance). The following are examples of some special circumstances where you may submit your FAFSA without providing parental information:
- Your parents are incarcerated; or
- You have left home due to an abusive family environment; or
- You do not know where your parents are and are unable to contact them (and you have not been adopted).
But not all situations are considered a special circumstance. The following are situations that alone or in combination would not be considered a special circumstance.
- Your parents do not want to provide their information on your FAFSA; or
- Your parents refuse to contribute to your college expenses; or
- Your parents do not claim you as a dependent on their income taxes; or
- You do not live with your parents
If you believe that you have a special circumstance that may qualify for a dependency override, click on the Forms link above and download the Independent Appeal Application. Turn in the application along with all required supporting documentation to the Office of Financial Aid. Your application will be reviewed and you will be notified by mail about the status of your appeal. Please allow 2 – 3 weeks for the appeal to be processed.